Category Archives: Productivity

Week 18 // RFVA Tip: 10 Things to Outsource to a Virtual Assistant |


With a virtual assistant's computer working with yours, you are unstoppable!

Hiring a virtual assistant is one of the smartest things you could ever do for your business. Of course I would say this, right? Well, hey, it’s true! This article sets out some great ideas of how a VA can get you miles ahead.

All the best,



Week 15 // RFVA Tip: 10 Best Business Checklists

Great links are the bridges from your problem to your solution.

Great links are the bridges from your problem to your solution.

Click to your heart’s content to access these fantastic resources for your business needs:

See what you need for a winning business plan:

Business Plan

What if you need to close your business? Don’t forget these key steps:

Closing a Business

 How many times have you wished you had made a different decision about who you would hire, who you would take on as a partner, and the list goes on? Get some help here:

Longterm Decisions

 Even the richest person doesn’t turn away money. See how you are doing it and put a stop to it by following this timely advice:

Managing Finances

 Do you really have all the tools you need on hand to be the most productive? Find out:

Office Essentials

Not just anybody with a good sales track record can sell for you. Find out how to make sure that next rep is the best fit:

Sales Rep Evaluation

Everybody’s doing it, right? Yet, not just any form of social media will do to get you top results:

Social Media

You have a great idea, or so it seems. See how your genius start up idea stacks up against this list:

Start Up To Do

Off to the races? Not so fast. Could it be that you are forgetting something:

Starting a Business

Our work systems are what make or break us. It’s time for an overhaul of yours:


What great checklists have you come across?

Much success to you,



Week 14 // RFVA Tip: 5 Quick Fixes for a Better Work Week


Some of your best untapped tools have the dual role of helping you help yourself.

These five tips have made a huge difference for me and are really quite easy to do.

1. Plan out your entire week Sunday night. Use your calendar as your greatest ally and add tasks, things to remember, shopping lists, everything.

2. Color code your closet.  Sound too OCD? You will be amazed at how quickly you can knock this out.  Your efforts will reward you continually, as you will come up with all kinds of new combinations for your wardrobe. Everyone will think you’ve been shopping.

3. Clean out and organize your trunk. Got too much junk in your trunk? You are not alone. With a little TLC, your trunk can be an extension of your office as it offers plenty of space that can be organized to help you be more productive on the go.  Get a small plastic tub with a latching top and keep your most important go-to files and other supplies, such as an extra power cord, there.

4. Pick a day each week to purge files. If you could save money like you save papers, you would be super rich. For most of us, this is true but just taking a little time each week to get rid of or make a digital record of paperwork get us well on the way to staying organized.

5. Prepare a few lunches ahead on Sunday. Chop up a couple of salads and put together a few of your favorite sandwiches. Set them up in the front of your fridge to make them easy to grab and go. Put a few sets of utensils, napkins, and packets of condiments in your lunch bag to pull from throughout the week.

Even if you can only work in just a couple of these work week habits, you will see a nice payoff for your efforts. Are there any other things you’ve been doing that make a huge difference for you? Please post your comments.

Much success to you,



Books To Read Before Starting A Business



Week 13 // RFVA Tip: 3 Ways to Communicate Faster

1. Clearly Identify Solutions: Sometimes, the reason why communication breaks down is because we are responding emotionally to the problem and getting frustrated. Developing solution-oriented thinking will help us avoid spiraling into a bundle of reactionary statements that don’t mean much to quickly getting to the root of the problem and offering clear solutions. Start by making a mental outline and breaking your response down into short statements that layout one, easy-to-do step at a time.

2. Keep Emails Short: If you cannot convey an idea in at most five sentences, maybe the subject needs to be broken down into several emails. We all tend to respond better to bite sized pieces of information that we can act on or respond to quickly. When you can, break larger projects down into smaller tasks. Once you make this a pattern, you will see more productivity from yourself, your team, and your clients.

3.  Set Realistic Goals and Deadlines: This may seem unrelated to communication. But setting goals and deadlines that are reasonable will help you with tips 1 and 2. It can help to start your week off by not only setting up your calendar, but also thinking strategically about who you will need to contact for each appointment or task. Then, you can go ahead and draft a few emails with action items and deadlines that are clear and that can be done readily.

Now, you are off to a great start with improving the way you communicate to do it faster and with better overall results in getting things done effectively. |

Week 10 // RFVA Tip: Turn Tasks Into Routines

Routines don't have to be routine.

Routines make the world go round, especially yours!

What is the difference between a task and a routine? Well, it’s a bit like lettuce and hamburgers. By itself, that lettuce is, well, boring and uninspiring. It doesn’t accomplish much for your taste buds or your appetite. But add it in with mayo, ketchup, a scrumptious beef patty, cheese, a bun and BAM! Now, we have a delicious hamburger that satisfies and gives you a boost of energy. Sometimes, we have tasks that are like that lettuce. If we could just move on to something more fun, we would. Still, getting it done clears the way to get the next thing out of the way, creating a feel good, get-it-done momentum. Stringing a series of mundane, yet recurring and necessary tasks together into a daily or even weekly routine is something that successful business people have learned how to do well.

You can start by choosing three things that you must do all the time, like these for instance:

1. Reconciling banking transactions

2. Opening mail and scheduling bill payments

3. Filing away paperwork for completed projects

If you have an accountant and assistant who handle these things for you, great. If not, you are in the boat with thousands of other small business owners who wear many if not seemingly all the hats of their operation. Why not try to get these things out of the way together on a designated day of the week at a set time, say 10AM on Friday, just after you’ve made your first few calls but before lunch.  Then, you can spend the rest of the day closing out a successful work week and getting in gear for the usual Monday rush.  Now, you have established a winning routine that, like that hamburger, will give you an immediate sense of satisfaction and get you in gear to wipe out the next set of things you have to do. |

26 Time Management Tips to Live By